New Instruction / Sole Agency Agreement

1Landlord Details

2Company Details

3Power of Attorney

4Bank Details

5Service Required

6Property Details

7Utilities

8General

9Legal

10Signature

1. Landlord Details

Landlord 1 Details

Landlord 1 Title

Mr
Mrs
Miss
Ms
Dr
Other

Landlord 1 Other Title

Landlord 1 Name *

First

Last

Landlord 1 Contact Number *

Landlord 1 Email Address *

** Please note that the Primary email address will be used for Property File – our ‘cloud based’ property platform. Only one email address can be used for this purpose **

Landlord 1 Home Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Add Additional Landlord

ADDITIONAL Landlord Details

Landlord 2 Title

Mr
Mrs
Miss
Ms
Dr
Other

Landlord 2 Other Title

Landlord 2 Name *

First

Last

Landlord 2 Email Address *

Landlord 2 Contact Number *

Landlord 2 Home Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Save and Resume Later

2. Further Details

Does the property belong to a company? *

Company Name *

Trading Name

(if different)

Company Number *

Company Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Do you live Overseas? *

Please provide your NRL Code *

NRL Agency Reference Number

You will require this to apply for an NRL1 Code

Please attach evidence from Home Office in the form of the NRL Approval Letter *

Click or drag a file to this area to upload.

NB: Landlords who live overseas are obliged to pay tax on income earned from letting their properties in the UK unless they have applied for and received an NRL Approval Letter and NRL Code. If you have a NRL code please provide it above so as tax is not deducted from your rental income at source.

Save and Resume Later

3. Power of Attorney

If applicable

Are you acting as power of attorney on behalf of the landlord? If so please provide your details below. If not please go to the next step. *

Power of Attorney Title *

Mr
Mrs
Miss
Ms
Dr
Other

Power of Attorney Other Title *

Power of Attorney Name *

First

Last

Power of Attorney Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Do you have a letter from solicitor confirming power of attorney *

Please upload power of attorney letter *

Click or drag a file to this area to upload.

Save and Resume Later

6. Bank Details

Bank Name *

Branch Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

If known

Account held in the name of *

Account Number *

Sort Code *

Save and Resume Later

7. Management Service Required

Which Management Service do you require? *

Fully Managed
Let Only

Save and Resume Later

8. Property Details

Rental Property Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Date property will be available to market from *

All outstanding maintenance must be completed by this date

Property particulars

Number of Bedrooms *

Number of reception rooms *

Number of bathrooms *

Number of En Suites *

Heating Sources

Heating sources - Tick all that apply *

Gas central heating combi boiler
Gas central heating with cylinder tank
Electric Storage heaters
Electric instant wall heaters
LPG central heating
Oil fired central heating
Wood burning stove
Gas fires

Number of Wood Burning Stoves

Number of Gas Fires

Keys Provided

If full management we will required 3 sets of full keys. If let only we will require 2 full set of keys.

Provide Key Details *

Format: Yale/Mortice - Door - Number provided

Alarm & Access

Is the property alarmed? *

Please provide the code required when ENTERING

Please provide the code required when LEAVING

Any additional code for any other doors

Apartment Block

Is the property an apartment? *

Attach a copy of the head lease *

Click or drag a file to this area to upload.

Who is the management company?

The management companies contact number:

Block door Code:

Bin store location:

Bin store Code:

Letter boxes – where are these located:

Have you provided a letterbox key: *

Internet / TV provider: *

Any bills included:

Parking & Garages

Is there a carpark *

Is there a fob for access *

Is there an allocated space if so What space number is this:

Does the parking spot have a bollard *

Have you provided a key for this bollard *

Is there a garage – if so which number

Have you provided a key for this garage *

Is there a bike storage area *

Septic Tank

Is there a septic Tank at the property *

If Yes where is this located:

Solar Panels

Is there Solar Panels at the property? *

Do these provide energy to the property? *

EV Chargers

Are there any EV Chargers on site? *

If so where are these located:

White Goods

NB: Only items that are freestanding can be listed as being on a ‘Gift Certificate’ and this only applies to white goods and cannot include Cookers, Hobs or Extractor fans

A landlord should check that all appliances are in full working order if leaving in a property.

Do you wish to place any items as a ‘gift certificated’ item?

List items to be put on gifted

**Any items listed on gift certificate will be the responsibility of the tenants to maintain however please be aware that should they carry out any repair on the item during their tenancy they will be able to take that appliance with them when they come to vacate at the end of the tenancy should they wish to.**

Save and Resume Later

Utilities

Please provide details of meter location and current supplier.

Gas

Gas Supplier

Gas Meter Location

Electricity

Electricity Supplier

Electricity Meter Location

Water

Water Supplier

Water Meter Location

In case of emergency where are the following located?

Boiler Location

Stop Tap Location

Consumer Unit Location

Repairs

Who will manage repairs?

Let Agent Manage Repair
I will arrange repairs myself

If you have contractors, you work with already we are happy to use them when arranging repairs for your property. Please provide their details below

Plumber

Electrician

Joiner

Decorator

Service Maintenance Contract

If you have any service contracts in place for boiler maintenance, plumbing electrical repairs and servicing, please provide details here and provide authorisation to the supplier for Easthams & Co/Tenant to contact them directly

Service Maintenance Details

Save and Resume Later

General

Garden Maintenance

Do you wish the tenants to be responsible for garden maintenance?

How will the garden be maintained?

I have organised a gardner to take care of the gardens
I will maintain the gardens myself

What equipment have you provided for the tenant to use:

Mower
Strimmer
Shears
Brown bin with valid sticker for collection

Special Requirements

Cats Allowed *

Number of Cats Allowed

Dogs Allowed *

Number of Dogs Allowed

Caged Rodent *

Number of Caged Rodents Allowed

Fish in Tank *

Please advise of any other special requirements below:

Save and Resume Later

Legal Compliance

IMPORTANT - Please upload copies of the certificates in this section as we are unable to list your property without these.

Do you have a current CP12 Gas safety certificate? *

CP12 Gas Certificate *

Click or drag a file to this area to upload.

CP12 Certificate Dated *

Do you have an NICEIC Electrical installation condition report or on new builds an EIC Electrical Installation report? *

NICEIC Certificate Dated *

NICEIC Certificate *

Click or drag a file to this area to upload.

Do you have an EPC Energy performance Certificate? *

EPC Certificate Dated *

EPC Certificate *

Click or drag a file to this area to upload.

Do you have a Chimney Sweep Certificate of Inspection? *

Chimney Sweep Certificate of Inspection Form Date *

Chimney Sweep Certificate of Inspection Form *

Click or drag a file to this area to upload.

Smoke & CO Alarms

It is mandatory to have a smoke alarm on each floor of the property ideally situated in the hallway and landings. It is mandatory to have a CO Alarm within 1-3 meters of gas boilers and also one CO Alarm for each gas fire or wood burning stove

Smoke Alarm 1 Location *

Is Smoke Alarm 1 Mains or Battery Powered *

Mains
Battery

Smoke Alarm 2 Location

If applicable

Is Smoke Alarm 2 Mains or Battery Powered *

Mains
Battery

If applicable

Smoke Alarm 3 Location

If applicable

Is Smoke Alarm 3 Mains or Battery Powered *

Mains
Battery

If applicable

CO Alarm 1 Location *

Is CO Alarm 1 Mains or Battery Powered? *

Mains
Battery

If applicable

CO Alarm 2 Location

If applicable

Is CO Alarm 2 Mains or Battery Powered?

Mains
Battery

If applicable

CO Alarm 3 Location

If applicable

Is CO Alarm 3 Mains or Battery Powered?

Mains
Battery

If applicable

Legal Ownership

Please ensure you provide written evidence of ownership of the property you have asked us to let out . This can be in the form of a copy of the title deeds or a mortgage statement for the property in question

Mortgage Statement

Click or drag a file to this area to upload.

Title Deeds

Click or drag a file to this area to upload.

Save and Resume Later

Signed

Signed by *

First

Last

Signature

Save and Resume Later

Heads up! Saving your progress now will store a copy of your entry on this server and the site owner may have access to it. For security reasons, sensitive information such as credit cards and mailing addresses, along with file uploads will have to be re-entered when you resume.

Go Back

Your form entry has been saved and a unique link has been created which you can access to resume this form.

Enter your email address to receive the link via email. Alternatively, you can copy and save the link below.

Please note, this link should not be shared and will expire in 30 days, afterwards your form entry will be deleted.

Copy Link

Email *

Free No Obligation Rental Valuation

Fully Managed

Let Only

Property Investors

Transfer Property to Easthams

Landlord Testimonials

Landlord Resources

Property Search

Rental Application Process

Tenant Testimonials

Tenants Insurance

New Instruction / Sole Agency Agreement

1. Landlord Details

Landlord 1 Details

ADDITIONAL Landlord Details

2. Further Details

3. Power of Attorney

6. Bank Details

7. Management Service Required

8. Property Details

Property particulars

Heating Sources

Keys Provided

Alarm & Access

Apartment Block

Parking & Garages

Septic Tank

Solar Panels

EV Chargers

White Goods

Utilities

Gas

Electricity

Water

In case of emergency where are the following located?

Repairs

Service Maintenance Contract

General

Garden Maintenance

Special Requirements

Legal Compliance

Smoke & CO Alarms

Legal Ownership

Signed

Enquire today